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SYSPRO Distribution Suite
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The Distribution Suite is a combination of modules that accurately manages inventory movement. This includes the Inventory Control foundation, Purchase Orders, Sales Orders, Return Merchandise Authorization, and Sales Analysis. The Distribution Suite assists in moving product in a timely and profitable manner by utilizing these feature strengths:
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Quantity Accuracy |
Quantity accuracy is achieved by providing unlimited items, locations and units of measure. This means any item can be stocked in one unit of measure(UOM), yet purchased and sold in one of two other UOMs. Posting of receipts, shipments, transfers and adjustments are done in real-time, thus quantities are always current. Purchases and sales for multiple locations can be combined in the same transaction, avoiding needless transfer transactions.
Two-step PO receipting is supported enabling material to be received into an inspection area, inspected and subsequently put away in generally available inventory.
Inter-warehouse transfers can be done on a one-step immediate basis, or a two-step basis to reflect the reality of in-transit time. Additionally, inter-branch sales orders are supported to sell or move inventory from one SYSPRO company to another at cost value. This type of sales order provides proper documentation for corresponding movement, including backorder tracking, if the material is not immediately available.
Physical count feature permits the application of actual count figures against a frozen point in time, while subsequent transactions continue to be processed - meaning inventory counts do not halt shipping and receiving functions.
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Costing/Pricing Accuracy |
Purchase order processing provides support for allocation of additional landed costs to primary purchases via a cost multiplier or miscellaneous cost apportionment feature, even when separate suppliers charge these costs. This cost apportionment is based on relative quantity, weight or cost, or by manual entry. This feature ensures proper accumulation of landed home value of purchases into each inventory location.
Matching of purchase orders, receipts and invoices is facilitated by providing for the combination of multiple receipts to a single invoice. This ensures the completeness of inventory cost accumulation. Purchase orders can also be linked directly to a job, and corresponding receipts posted directly to the job, rather than passing through inventory. This is ideal for a custom job shop.
Costs are then extracted based on moving average, FIFO, LIFO, standard, or most recent costing methods. In the case of FIFO or LIFO, unlimited cost buckets are maintained.
Contract pricing is available by customer, customer group or supplier by currency; it includes start and expiry dates, complete with a comprehensive set of discount structures. This ensures proper prices are offered customers and reflected in sales orders, and that correct prices are paid to suppliers and reflected in purchase orders.
The bottom line is that General Ledger and Sales Analysis databases reflect accurate sales, cost of goods sold, margins, and commissions.
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Timeliness of Processing |
Purchase Orders and Sales Orders provide the ability to copy previous orders and utilize cross-reference tables between customer or supplier item codes, and the user's item codes. This accelerates processing and eliminates duplicate data entry. Purchase orders may be auto-generated from sales orders, or from Inventory Control using reorder data (minimum, maximum, reorder point, reorder quantity) by location. The auto-generation optionally provides the ability to consolidate needs by supplier, to direct ship from supplier to customer, and to link sales or job demands to purchase supplies.
Within a sales order, kit processing is supported, whereby the sales order entry user can choose among components of a one-level bill of material or kit, while selling the master item in sales orders or quotations. Items can also be set for serial and/or lot tracking, providing full history on each number. Comments may be added automatically to an order based on the customer, supplier, or item code.
Order Entry can be extended to other data entry points to achieve similar speed and accuracy. Portions of the SYSPRO system can be accessed via Internet using the Web System, a set of applets deployed on a web site. These applets are specific processes for Sales Order entry, Purchase Order entry and more. Given proper security these can be accessed by remote staff, customers, branch offices, etc.
Several reports are supplied to monitor order books, identify shippable backorders and provide exception reporting on items that are over-stocked, under-stocked, slow moving, etc. The Material Requirements Planning module provides complete scheduling and planning features ensuring all expected delivery dates are met, including accounting for lead times.
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